"Poor communications is a common problem in many workplaces. Managers sometimes become so focused on meeting deadlines and demands that they fail to share vital information with employees, ignore input, or choose ineffective channels for conveying key messages" (Messmer, 2005, p. 15). As a manager, sharing information with employees keeps every team members informed and knows what is expected of them. Listening to other team members input motivates creativity and enhances productivity. By choosing the correct type of communications, a manager can build a stronger relationship with their team members and establish a working environment that brings out the best of each member.
The most widely used form of communications in workplace nowadays is via e-mails. E-mails are simple and very effective when communicating among team members in relaying information, assignments, and tasks. Multiple team members can be copied in an e-mail and the information can be relay only once instead of to each individual team members separately. This keeps everyone on the same page, and the information is not communicated differently to each team member. E-mails can be stored, and it provides a backup of crucial information. We can always go back and search for an e-mail as evidence to hold a team member responsible for their information. E-mails are searchable. We can go back and search for specific topics or words that we might have forgotten. E-mail also provides a manager a way to think things through first, then effectively write and communicate to team members. The downside to e-mails is that communications does not always happen right away. Sometimes internet providers are down, and ...