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ORIGINAL PROJECT
The original project involved the scheduling of staff and volunteers at the Land Trust Alliance's (LTA) seven-day annual conference in Nashville, which took place from October 12th through the 17th, 2006.
CONTACT
Our contact at the Land Trust Alliance was Andy Weaver, a database administrator with the not-for-profit organization.
SUMMARY
During the LTA'S conference there were approximately 300 individual events that needed to be staffed. The rally consisted of about 150 workshops, 13 field trips, and 36 seminars. Other components that needed to be managed are dinners, breakfasts, and side meetings; as well as setup and clean up for the various events. Some of the events ran concurrently while others ran consecutively. It was also necessary to staff each event so that no particular staff person was ?double-booked.' The problem for the Land Trust Alliance was coordinating the staffing of all 300 events so that each event was properly staffed and no Staffer was scheduled during concurrent or overlapping events. In addition, the schedule needed to be user-friendly so as to enable the Staffers to know where they were supposed to be for any given event.
METHOD OF ORGANIZATION
TASKS:
Appendix A shows a work plan similar to what we would be using this year. Each day had similar but different schedules. Some of the main tasks were:
? Registration and Orientation
? Regional Receptions
? Field Trips
? Seminars
? Lectures
? Lunch and Facilitated Breakout Sessions
? Concurrent Workshops
RESOURCES ...